Overview
The UCOP Office of Risk Services (OPRS) offers several Excel based workbooks intended to support the risk assessment process at each of the UC locations. Some of these workbooks are designed to support ERMIS users in their assessment of risks related to activities, and others are designed to stand alone outside of ERMIS. Each of these tools has been constructed to provide insight from multiple perspectives.
For the ERMIS compatible risk assessment tools, once populated, the data from these tools can be exported and integrated into the ERMIS for future reference and historical trend analysis. Completed ERMIS compatible risk assessment exports can be emailed to ERM. Once the information has been uploaded, users can log in to the ERMIS Dashboard Portal, click the "Budget and Risk Assessment" link, then select "Risk Assessments." Once to this page, users can select the desired risk assessment result link.
In addition to the risk assessments that are compatible with ERMIS, OPRS also provides links for standard risk assessment tools that are not currently designed to integrate with ERMIS.
For additional details on each of the tools currently offered, please refer to the table below:
Tool Name | Description |
---|---|
ERMIS Compatible Risk Assessment Workbooks | |
Budget Changes Workbook | This workbook will help you consider budget related risks and understand potential benefits of each budget reduction option to help make more informed decisions. |
Unit Risk Review Workbook | This workbook will help you consider the factors affecting the risks faced by your Campus or Medical Center unit or location. It will help you compare the benefits of your current controls to the severity of your risks so you can make more informed decisions about the effectiveness of your current practices. |
New Initiative Risk Review Workbook | This workbook will help you consider the strategic, financial, operational, compliance, reporting and reputational risks associated with a new initiative or project. |
Program Risk Review Workbook | This workbook will help you consider the strategic, financial, operational, compliance, reporting and reputational risks associated with an existing initiative or project. It will also help estimate residual risk based on assumptions of risk frequency and severity, and control effectiveness. |
Higher Education Risk Assessment (xlsm) | This workbook is a detailed risk assessment that helps the user to identify estimated impact and likelihood for each item on a pre-determined list of risks an organization faces from a strategic, financial, operational, compliance, reputational, and reporting risk perspective. The tool also helps the user estimate the effectiveness of current controls and helps calculate the correlating residual risk. |
Higher Education Risk Assessment; Consolidated (xlsm) | This workbook is a more abbreviated version of the Higher Education Risk Assessment described above. This consolidated version does not consider each risk in terms of its strategic, financial, operational, compliance, reputational and reporting impacts separately, but on a more general basis. The abbreviated version still helps the user to estimate the effectiveness of current controls and to calculate residual risk. |
Control Structure Assessment Tool (xls) | This tool builds upon other risk assessment workbooks and will help you consider not only the impact and likelihood for a selected list of risks, but also help you evaluate the effectiveness of current controls, and whether any changes may be required to bring the list of risks within your risk appetite. The purpose of this tool is not to ensure all risks are rated as "Adequately Controlled" but rather to help departments assess their control structure for sufficiency given their environment, resources, and bandwidth. |
Standard Risk Assessments | |
Library Collections Risk Model | This workbook will help you evaluate the risks to collections spanning a wide variety of common library media to set priorities for implementation of controls. |