The Records Disposition Schedules Manual provides time periods for retaining and disposing of University records. Please contact your local Records Management Coordinator with questions about records disposition.
The Associate Vice President for Information Resources and Communications has Universitywide policy responsibility for records and information practices, including this disposition schedules manual and the Records Management and Privacy (RMP) series of the Business and Finance Bulletins.
IntroductionA. Agreements +
B. Applications and Requests
C. Certificates, Licenses, Permits, Registrations, and Warrantees
D. Contracts, Grants, and Agreements (Extramural) for Research, Training, and Public Service
E. Correspondence
F. Gifts, Endowments, Private Grants
G. Leases +
H. Loan and Property Management Program
I. Minutes
J. Other Administrative Records
K. Patents
L. Policies, Procedures, Laws
M. Publications
N. Publicity and Mass Media Information
O. Reports and Rosters
P. Risk Management
A. Bookstore
B. Computer Center
C. Garage
D. Housing and Residence Hall Administration
E. Intercollegiate Athletics
F. Parking
G. Storehouse and Receiving
H. Telecommunications
A. Budget and Budget Control +
B. Cash Receipts and Receivables
C. Equipment Inventory +
D. Financial Reports and Statements
E. Purchasing and Disbursements +
F. Tax-Exempt Bonds (includes but not limited to the University's Revenue Bonds, State Public Works Board, and General Obligation Bonds) Records documenting the use of bond funds include but are not limited to invoices, payment receipts, journals, ledgers, work papers, and correspondence related to expenditures for the construction of bond financed buildings. They also include records that document operational activities that are conducted in bond financed facilities, including research activity or use authorized by management contracts. For additional examples please see List of Records Name and Numbers for Revised Records (pdf) Retention Period: Final bond maturity + 5 years
G. Other +
A. Student Health Services
B. Teaching and Research Hospital
A. Benefits - Insurance
B. Benefits - Investment Programs
C. Benefits - Publications
D. Benefits - Retirement
E. Benefits - Other Than Insurance and Retirement
F. Employment
G. Payroll Deductions
H. Payroll, Personnel, Benefits Data Base Updating and Reporting
I. Payroll Processing
J. Payroll - Tax Forms and Reports
K. Recruitment
L. Salary and Wage Administration
M. Time and Leave Reporting
A. Architects and Engineers +
B. Campus Planning +
C. Plant Maintenance and Operations +
A. Admissions and Readmissions (excluding UNEX)
B. Employment - Undergraduates and Graduates
C. Extracurricular Activities
D. Financial Aid
E. Registration, Enrollment, and Performance (excluding UNEX)
F. University Extension
A. Acquisitions
B. Cataloging
C. Circulation
D. Government Publications
E. Serials
F. Interlibrary Loans
G. Bindery
(+) - This symbol designates functional areas that may include Tax-Exempt Bonds (includes but not limited to the University’s Revenue Bonds, State Public Works Board, and General Obligation Bonds).
