User Agreement for Electronic Information Resources

May 30, 2007

To: UCOP Community
From: Kristine Hafner, Associate Vice President, Information Resources and Communications

Starting June 4, IR&C; will issue a user agreement (http://www.ucop.edu/useragreement/) that must be accepted by anyone who uses UCOP computers, e-mail, phones and voicemail, databases, computer systems, or other “electronic information resources.”

Please note: You must “accept” the agreement electronically one time on or after June 4 (and annually thereafter) or you will not be able to log onto your computer. See below for more details.

Implementation
UCOP will implement the agreement two ways: electronically and through the hiring process.

• Starting June 4 we will require all existing employees and other individuals with UCOP IT accounts, such as e-mail or Internet access, to scroll through the agreement when they turn on their computer for the first time after the new process is launched. They will be required to click an “accept” button before proceeding to the desktop. This process will be repeated annually to remind users of their responsibilities.
• All new employees will sign the agreement when they are hired as well as accept it electronically as described above.

Purpose
The purpose of the agreement is to educate our users about UC policy and to make sure they are aware of their responsibility to protect sensitive data and secure resources. The agreement was developed in coordination with UCOP HR and the Office of the General Counsel, and was modeled after campus acceptable use policies. It supports implementation of the Electronic Communications Policy and the UCOP information security initiative.

If you have questions about the agreement, please contact Jacqueline Craig (987-0409) or Yvonne Tevis (987-0638) in my office.