Outlook Tip of the Month: Keyboard Shortcuts

Date: June 11, 2008
To: UCOP Community

From: Tara Brant, Manager, IR&C Technology Service Desk

For some people, keyboard shortcuts are the quickest way to issue Outlook commands, instead of clicking and dragging with the mouse. Here is a list of popular keyboard commands:

1. Compose a new message: CTRL+SHIFT+M
2. Open a note: CTRL+SHIFT+N
3. Create a new contact: CTRL+SHIFT+C.
4. Create a new calendar appointment: CTRL+SHIFT+A.


5. Go to Mail view: CTRL+1
6. Go to Calendar view: CTRL+2
7. Go to Contacts view: CTRL+3
8. Go to the Tasks list: CTRL+4
9. Go to Notes view: CTRL+5
10. Go to the Folder List view: CTRL+6


11. Reply to the current e-mail message: CTRL+R
12. Forward the current e-mail message: CTRL+F
13. Delete the current e-mail message: CTRL+D
14. Send an open message: ALT+S


15. Select several adjacent items: Click the first item, and then hold down SHIFT and click the last item
16. Select several nonadjacent items: Click the first item and then hold down CTRL and click each additional item
17. Select all the items in a folder: Click one of the items and press CTRL+A
18. Quickly check spelling in an open item: Press F7

 

If you have questions about this tip or any other Outlook feature, please contact the IR&C TechDesk at 987-0457 or TechDesk@ucop.edu.